--- title: "IP Portfolio, Renewals and Deadlines | Pitch" description: "Your trademarks, designs, domain names and patents in one view, with deadlines docketed, renewals batched and every computed date confirmed by a person." url: https://www.pitch.law/technologies/portfolio-renewals --- [pitch](https://www.pitch.law/) [Technology](https://www.pitch.law/technologies) [Portfolio & client portal](https://www.pitch.law/technology-categories/our-approach-towards-legaltech) # IP Portfolio, Renewals and Deadlines Your trademarks, designs, domain names and patents in one view, with deadlines docketed, renewals batched and every computed date confirmed by a person. ## What it does This is where we keep what you own and what you need to do about it. Rights are entered once, checked against the official registers, and then followed: status, coverage, costs and, above all, deadlines. It serves as the common base for many of our services. A trademark filing, a patent strategy, a due diligence or a tax incentive claim all start from the question of which rights exist and in what state they are. Inputs are the data you or your previous counsel give us, the official registers, TMview for trademarks, and the correspondence from IP offices. Outputs are the views, calendars and renewal proposals described below. A person checks every date and proposal before it reaches you. ## Functions ### Portfolio views Trademark, design, domain name and patent portfolios can be shown as a map, a rights chart or a list. The views show jurisdiction coverage, the spread of trademarks over the Nice classes, and gaps, for example a class in which you are registered in one country but not in the market you are entering. Data on trademarks can be refreshed from TMview. ### Renewal timeline with costs For each right the function shows the next renewal or maintenance step and what it will cost, in a timeline that you can read per year or per jurisdiction. The figures come from the same engine as [our IP cost estimator](https://www.pitch.law/technologies/ip-cost-estimator), so a renewal decision is made with the cost in front of you. [Renewal management for IP portfolios](https://www.pitch.law/academy/renewal-management-for-ip-portfolios) explains the legal rules behind the dates. ### Deadline docketing Deadlines are recorded with four escalation levels, so that a date a year away, a date a month away and a date next week are not treated alike. Correspondence from IP offices is linked to the right it concerns, so that an office action or a notice of opposition triggers the correct time limit. Renewal dates are computed where an official source exists, and a person confirms every deadline before anyone relies on it. [Managing your IP deadlines](https://www.pitch.law/academy/managing-your-ip-deadlines) sets out the main periods. ### Patent docket with register synchronisation Your own patent applications and patents are entered with their numbers and followed against the EPO register. When the register shows a change, such as a new procedural step or a change of status, the docket is brought up to date and a person confirms the dates that follow before anyone relies on them. Your trademarks, designs and other rights are followed alongside, so you see your whole portfolio in one place. Third-party patents are followed separately, in [Patent Watch](https://www.pitch.law/technologies/patent-watch). ### Batched renewals and client instructions Renewals are batched per client. You receive a proposal with the cost estimate for each right, and you instruct us to renew, abandon, oppose or extend through a secure link. The instruction is recorded, and an attorney confirms before anything is filed or paid. ### Copyright register A register of copyright works holds the works, their registrations per jurisdiction and their history. Copyright arises without registration, so this register documents what you have and where it has been recorded. ### Class-gap and proof-of-use tracking The function tracks which classes and jurisdictions are covered and keeps evidence of use for trademarks, so that you can answer a proof-of-use request without a search through old files. ## What you receive - A verified register of your rights, with the views above. - A renewal calendar with costs, and renewal proposals per batch. - Reminders on four escalation levels, sent to the people you designate. - A record of your instructions and of what was done. - Exports that serve as input for due diligence, funding rounds and valuations, for example [how to value an IP portfolio](https://www.pitch.law/academy/how-to-value-ip-portfolio). Your colleagues can see all of this in [the client portal](https://www.pitch.law/technologies/client-portal). ## Where it is used It is the backbone of [IP portfolio management](https://www.pitch.law/solutions/ip-portfolio-intelligence), where the register and the calendar are the service. It follows the filings made in [trademark registration](https://www.pitch.law/solutions/trademark-registration) and the results of [trademark watch and opposition](https://www.pitch.law/solutions/trademark-watch-opposition-monitoring), and it carries the annual fees in [360° patent strategy](https://www.pitch.law/solutions/patent-strategy). It also supplies the list of rights for [M\&A and due diligence](https://www.pitch.law/solutions/m-a-due-diligence), and the documentation of IP ownership and income that tax claims such as the [innovation income deduction](https://www.pitch.law/solutions/innovation-income-deduction) require. See also [IP lifecycle management](https://www.pitch.law/academy/ip-lifecycle-management) and [from application to registration](https://www.pitch.law/academy/trademark-registration-from-application-to-registration) for the background. A walk-through: a client hands over a spreadsheet of 50 trademarks. We load them, check each against the register and correct owners and classes where the register differs. The portfolio appears as a map and a list. We see that three marks fall due within six months. Our attorney confirms the dates, a renewal proposal with the cost estimate is sent in a batch, and the client replies through the secure link: renew two, abandon one. The instruction is recorded, the attorney executes it, and the calendar is updated. ## In short - Portfolio shown as a map, a rights chart or a list - Four escalation levels for deadlines - Renewals batched per client, with cost estimates - Every computed date confirmed by a person - Instructions given through a secure link ## Related solutions - [Solutions](https://www.pitch.law/solutions/trademark-registration) ### [Trademark Registration](https://www.pitch.law/solutions/trademark-registration) [We choose the right route and scope for your mark, file it with the EUIPO, the BOIP or through the Madrid System, and keep it in order afterwards.](https://www.pitch.law/solutions/trademark-registration) - [Solutions](https://www.pitch.law/solutions/trademark-watch-opposition-monitoring) ### [Trademark Watch & Opposition](https://www.pitch.law/solutions/trademark-watch-opposition-monitoring) [We watch the registers for new marks that conflict with yours, tell you which ones matter, and oppose within the deadline when you instruct us to.](https://www.pitch.law/solutions/trademark-watch-opposition-monitoring) - [Solutions](https://www.pitch.law/solutions/patent-strategy) ### [360° Patent Strategy](https://www.pitch.law/solutions/patent-strategy) [Decide what to protect, where and when, and plan the cost, so that your patents serve the business and not the other way round.](https://www.pitch.law/solutions/patent-strategy) - [Solutions](https://www.pitch.law/solutions/ip-portfolio-intelligence) ### [IP Portfolio Management](https://www.pitch.law/solutions/ip-portfolio-intelligence) [We keep your trademarks, designs, domain names and patents in one overview, follow every deadline and prepare each renewal decision with a cost estimate.](https://www.pitch.law/solutions/ip-portfolio-intelligence) - [Solutions](https://www.pitch.law/solutions/data-and-database-rights-protection) ### [Data and Database Rights Protection](https://www.pitch.law/solutions/data-and-database-rights-protection) [How to protect the data and databases you build, through database rights, trade secrets, copyright and the contracts that hold them together.](https://www.pitch.law/solutions/data-and-database-rights-protection) - [Solutions](https://www.pitch.law/solutions/innovation-income-deduction) ### [Belgian Innovation Income Deduction](https://www.pitch.law/solutions/innovation-income-deduction) [Belgian companies can deduct 85% of net income from qualifying IP, which brings the effective rate on that income down to about 3.75%. We establish whether you qualify and build the file.](https://www.pitch.law/solutions/innovation-income-deduction) - [Solutions](https://www.pitch.law/solutions/copyright-tax-regime) ### [Belgian Copyright Tax Regime](https://www.pitch.law/solutions/copyright-tax-regime) [In Belgium, fees for the transfer or licence of copyright can be taxed as movable income at 15%. Since the 2023 reform the conditions are strict, so we test them and document the arrangement properly.](https://www.pitch.law/solutions/copyright-tax-regime) - [Solutions](https://www.pitch.law/solutions/r-d-funding) ### [R\&D Grants and Subsidies](https://www.pitch.law/solutions/r-d-funding) [Grants can fund a real share of an R\&D project, but only a well-built application gets there. We match the project to EU programmes such as Horizon Europe, or to national and regional schemes, and manage the file.](https://www.pitch.law/solutions/r-d-funding) - [Solutions](https://www.pitch.law/solutions/m-a-due-diligence) ### [M\&A and Due Diligence](https://www.pitch.law/solutions/m-a-due-diligence) [Buying, selling or merging a business needs a structure, a review of what is being transferred and a contract that allocates the risks. We lead the legal side from preparation to closing.](https://www.pitch.law/solutions/m-a-due-diligence) - [Solutions](https://www.pitch.law/solutions/valuation) ### [Valuation](https://www.pitch.law/solutions/valuation) [A price for a company or its IP is only as good as the rights behind it. We supply the legal, IP and tax input that makes a valuation stand, whether it serves a funding round, a contribution in kind, a transfer or an exit.](https://www.pitch.law/solutions/valuation) ## Background reading - [Academy](https://www.pitch.law/academy/ip-lifecycle-management) ### [IP Lifecycle Management](https://www.pitch.law/academy/ip-lifecycle-management) [Every intellectual property right has a life: it is created, protected, maintained, used and eventually ends. This article describes those stages, their legal terms and the decisions each one calls for.](https://www.pitch.law/academy/ip-lifecycle-management) - [Academy](https://www.pitch.law/academy/renewal-management-for-ip-portfolios) ### [Renewal Management for IP Portfolios](https://www.pitch.law/academy/renewal-management-for-ip-portfolios) [How renewals of trademarks, designs and patents work, what the grace periods are, how to decide which rights to keep, and the invoice scams to avoid.](https://www.pitch.law/academy/renewal-management-for-ip-portfolios) - [Academy](https://www.pitch.law/academy/managing-your-ip-deadlines) ### [Managing Your IP Deadlines](https://www.pitch.law/academy/managing-your-ip-deadlines) [Which time limits matter in trademark, design and patent matters, which of them can be extended, what happens when one is missed, and how a reliable deadline process is built.](https://www.pitch.law/academy/managing-your-ip-deadlines) - [Academy](https://www.pitch.law/academy/how-to-value-ip-portfolio) ### [How to Value an IP Portfolio](https://www.pitch.law/academy/how-to-value-ip-portfolio) [Why and when an IP portfolio is valued, the three standard valuation approaches, and the legal facts that decide whether a right is worth what its owner thinks.](https://www.pitch.law/academy/how-to-value-ip-portfolio) - [Academy](https://www.pitch.law/academy/trademark-registration-from-application-to-registration) ### [Trademark Registration: From Application to Registration](https://www.pitch.law/academy/trademark-registration-from-application-to-registration) [How a trademark application moves through the EUIPO, the Benelux office (BOIP) and the Madrid System, what happens after registration, and what keeps a registered mark in force.](https://www.pitch.law/academy/trademark-registration-from-application-to-registration) - [Academy](https://www.pitch.law/academy/ai-intellectual-property-training-data-copyright-disclosure) ### [AI and Intellectual Property: Training Data, Copyright and Disclosure](https://www.pitch.law/academy/ai-intellectual-property-training-data-copyright-disclosure) [How EU copyright law and the AI Act treat training data, rights holders' opt-outs, training summaries, and the protection of AI-generated output and inventions.](https://www.pitch.law/academy/ai-intellectual-property-training-data-copyright-disclosure) - [Academy](https://www.pitch.law/academy/auteursrechten-en-advocaten-het-hof-van-cassatie-zet-de-puntjes-op-de-i) ### [Copyright and Lawyers: Belgium's Court of Cassation](https://www.pitch.law/academy/auteursrechten-en-advocaten-het-hof-van-cassatie-zet-de-puntjes-op-de-i) [Belgium's Court of Cassation held that the rules of the legal profession do not rule out copyright in a lawyer's writing, and what this means for ownership, engagement letters and tax.](https://www.pitch.law/academy/auteursrechten-en-advocaten-het-hof-van-cassatie-zet-de-puntjes-op-de-i) - [Academy](https://www.pitch.law/academy/euipo-fast-track-filing) ### [EUIPO Fast Track](https://www.pitch.law/academy/euipo-fast-track-filing) [Fast Track speeds up examination of EU trade mark applications that use pre-approved wording. This article explains what it is, what it does not change and when it makes sense.](https://www.pitch.law/academy/euipo-fast-track-filing) - [Academy](https://www.pitch.law/academy/hidden-intellectual-property-audit) ### [Finding the IP You Already Have](https://www.pitch.law/academy/hidden-intellectual-property-audit) [Most companies own more intellectual property than they have registered. This article explains which rights arise without registration, how an IP audit finds them, and why ownership matters.](https://www.pitch.law/academy/hidden-intellectual-property-audit) - [Academy](https://www.pitch.law/academy/ip-cost-planning-budgeting-for-multi-jurisdiction-filings) ### [IP Cost Planning for Multi-Jurisdiction Filings](https://www.pitch.law/academy/ip-cost-planning-budgeting-for-multi-jurisdiction-filings) [What a trademark portfolio costs depends on routes, classes and countries as much as on the number of marks. This article sets out the cost elements and how to plan them over the life of a mark.](https://www.pitch.law/academy/ip-cost-planning-budgeting-for-multi-jurisdiction-filings) - [Academy](https://www.pitch.law/academy/ip-due-diligence-guide) ### [IP in Due Diligence](https://www.pitch.law/academy/ip-due-diligence-guide) [What a buyer or investor checks about a company's intellectual property, why chain of title is the most common problem, and how a seller can prepare.](https://www.pitch.law/academy/ip-due-diligence-guide) - [Academy](https://www.pitch.law/academy/ip-grants-tax-incentives-belgium) ### [Grants and Tax Incentives for IP in Belgium](https://www.pitch.law/academy/ip-grants-tax-incentives-belgium) [An overview of the Belgian instruments that lower the cost of creating IP and the tax on the income it earns, and the documents you need before you can claim them.](https://www.pitch.law/academy/ip-grants-tax-incentives-belgium) - [Academy](https://www.pitch.law/academy/m-and-a-due-diligence-what-to-expect) ### [M\&A Due Diligence: What to Expect](https://www.pitch.law/academy/m-and-a-due-diligence-what-to-expect) [What a due diligence review covers in a share or asset deal in the EU, how the process runs, and how the findings turn into price, warranties and conditions.](https://www.pitch.law/academy/m-and-a-due-diligence-what-to-expect) - [Academy](https://www.pitch.law/academy/mergers-acquisitions-overview) ### [M\&A for Growing Businesses](https://www.pitch.law/academy/mergers-acquisitions-overview) [A practical walk through an M\&A deal, share or asset deal, price mechanisms, warranties, change of control and getting from signing to closing.](https://www.pitch.law/academy/mergers-acquisitions-overview) - [Academy](https://www.pitch.law/academy/sanctions-screening-and-anti-money-laundering-what-every-business-needs-to-know) ### [Sanctions Screening and AML](https://www.pitch.law/academy/sanctions-screening-and-anti-money-laundering-what-every-business-needs-to-know) [What EU sanctions and anti-money-laundering rules require from businesses, who must identify beneficial owners, and how screening works in practice.](https://www.pitch.law/academy/sanctions-screening-and-anti-money-laundering-what-every-business-needs-to-know) - [Academy](https://www.pitch.law/academy/the-new-belgian-tax-regime-for-copyrights) ### [The Belgian Tax Regime for Copyrights](https://www.pitch.law/academy/the-new-belgian-tax-regime-for-copyrights) [How copyright fees are taxed at 15% as movable income in Belgium, what the 2023 reform changed, and what to document so that the arrangement stands up.](https://www.pitch.law/academy/the-new-belgian-tax-regime-for-copyrights) - [Academy](https://www.pitch.law/academy/trademark-watch-service-explained) ### [What Is a Trademark Watch?](https://www.pitch.law/academy/trademark-watch-service-explained) [A trademark watch tells you when someone files a mark that resembles yours, while opposition is still possible. This article explains why it matters, how it works and what it cannot do.](https://www.pitch.law/academy/trademark-watch-service-explained) - [Academy](https://www.pitch.law/academy/transitional-services-agreement-after-an-m-a-deal) ### [Transitional Services Agreements](https://www.pitch.law/academy/transitional-services-agreement-after-an-m-a-deal) [What a transitional services agreement covers, the terms that decide whether the handover runs smoothly, and how to plan the exit from the start.](https://www.pitch.law/academy/transitional-services-agreement-after-an-m-a-deal) - [Academy](https://www.pitch.law/academy/unified-patent-court) ### [The Unified Patent Court](https://www.pitch.law/academy/unified-patent-court) [How the Unified Patent Court is organised, what it decides, how its proceedings differ from national courts, and what the opt-out means for your European patents.](https://www.pitch.law/academy/unified-patent-court) - [Academy](https://www.pitch.law/academy/unitary-patent) ### [The Unitary Patent](https://www.pitch.law/academy/unitary-patent) [What unitary effect is, which states it covers in October 2026, how it differs from validating a European patent country by country, and when each route makes sense.](https://www.pitch.law/academy/unitary-patent) - [Academy](https://www.pitch.law/academy/when-to-oppose-a-trademark) ### [When to Oppose a Trademark](https://www.pitch.law/academy/when-to-oppose-a-trademark) [Opposition lets the owner of an earlier right challenge a new trademark application before it is registered. This article explains the conditions, the deadlines and the factors that decide whether to proceed.](https://www.pitch.law/academy/when-to-oppose-a-trademark) ## More in Portfolio & client portal - ### [Client Portal](https://www.pitch.law/technologies/client-portal) [A secure place where you follow your matters, instruct us on deadlines, work on registers with us and see your IP portfolio, in the same environment as our work.](https://www.pitch.law/technologies/client-portal) - ### [IP Cost Estimator](https://www.pitch.law/technologies/ip-cost-estimator) [Multi-jurisdiction cost estimates for trademarks, designs and patents, split into official fees, professional fees and disbursements, with scenarios compared side by side.](https://www.pitch.law/technologies/ip-cost-estimator) ## Let’s talk Tell us what you’re working on. We’ll get the right person on it and reply within one business day. The first chat is free. [Schedule a meeting](https://www.pitch.law/schedule)