--- title: "Document Studio | Pitch" description: "Our Document Studio drafts and analyses legal documents in a secure, on-premise environment, and keeps the documents behind your matters up to date as new data…" url: https://www.pitch.law/technologies/contract-studio --- [pitch](https://www.pitch.law/) [Technology](https://www.pitch.law/technologies) [Contracts & transactions](https://www.pitch.law/technology-categories/contract-generator) # Document Studio Our Document Studio drafts and analyses legal documents in a secure, on-premise environment, and keeps the documents behind your matters up to date as new data comes in and procedural steps fall due. ## What it does The Document Studio is where our legal documents are made and read. It drafts contracts, letters, memos and opinions in the firm's house style, and it analyses the documents that reach us: a contract from the other side, a letter from an opponent, a decision from an office. All of this runs in a secure, on-premise environment, so your documents stay within our own infrastructure. The Studio is not a separate tool. It is connected to the rest of our platform, so the documents in a matter follow the matter. When a watch service finds an infringing use, the cease-and-desist letter is prepared from the facts already on file. When a processing activity changes, the data protection impact assessment is brought up to date. When a procedural step falls due, the next document is ready for the lawyer. The Studio takes over the routine work: structure, party details, defined terms, formatting and keeping documents in step with the facts. The judgement stays with the lawyer. Every document is read, adapted and signed off by an attorney before it leaves the firm. ## Functions ### Drafts built for the matter A draft starts from a short brief in plain language or from a guided set-up that asks for the inputs step by step: parties, term, territory, price, governing law. The Studio assembles a complete draft in a fixed structure, so that every document reads and is organised the same way. What goes in: the facts of your matter and the commercial terms. What comes out: a draft that fits your deal, not a generic form. Where a lawyer checks: the terms inserted and every departure from our usual position. ### Analysis of incoming documents Documents from the other side are read in the same secure environment. The Studio identifies the parties, dates, obligations and deadlines, and points the lawyer to the clauses and passages that need attention. Contracts are then tested against our playbook in [our contract review](https://www.pitch.law/technologies/clause-library-risk-review), and obligations go to [contract obligations tracking](https://www.pitch.law/technologies/contract-obligations). ### Documents that keep up with the matter The Studio draws on data from other parts of our platform. Findings from [trademark and design watch](https://www.pitch.law/technologies/online-brand-protection) and [online brand monitoring](https://www.pitch.law/technologies/domain-monitoring-enforcement) feed cease-and-desist letters and [takedown requests](https://www.pitch.law/technologies/online-takedowns). The [privacy register](https://www.pitch.law/technologies/privacy-register) feeds the [DPIA tool](https://www.pitch.law/technologies/digital-data-protection-impact-assessment). When new data arrives or a deadline approaches, the document concerned is updated or the next one is prepared, and the lawyer decides what is sent. ### Party details from profiles Client and counterparty details are taken from profiles and not retyped. Where a company register is available, the Studio uses its data, such as name, legal form, registered office and company number. The lawyer confirms the details, in particular who signs for the company. ### The clause library behind the draft Drafts are assembled from our versioned clause library, with clauses in English, Dutch, French and German and consistent defined terms. When a rule changes, the clause is updated once and the new text is used in every later draft. ### Word and the client portal Output is a Word (.docx) file. The Studio is also available inside Microsoft Word through an add-in, so a lawyer can draft, adapt and review without switching tools. In the client portal, you can prepare recurring, low-risk documents such as NDAs yourself, using set-ups the firm has prepared for you. The portal does not let a document proceed with essential data missing. ## What you receive - documents drafted for your matter, in our house style, with a fixed structure and consistent defined terms; - incoming documents analysed in a secure, on-premise environment, with the points that matter flagged; - letters, assessments and other documents that stay in step with new facts and procedural deadlines; - party details that match official records; - documents checked and adapted by the responsible attorney before they reach you. A walk-through: our watch service reports a webshop selling goods under a sign close to your trademark. The finding, your registration and the evidence are already on file, so the Studio prepares the cease-and-desist letter in the right language. The attorney reads it, adjusts the tone and the demands, and sends it. When the deadline in the letter passes without a reply, the Studio prepares the next step, a takedown request or a complaint, and the attorney decides how to proceed. ## Where it is used The Document Studio supports [commercial contracts and transactions](https://www.pitch.law/solutions/commercial-contracts-transactions), [trademark licensing](https://www.pitch.law/solutions/trademark-licensing), [patent and technology licensing](https://www.pitch.law/solutions/patent-technology-licensing), [data processing agreements](https://www.pitch.law/solutions/data-processing-agreements) and [data licensing and sharing](https://www.pitch.law/solutions/data-licensing-sharing). It prepares the letters behind [online brand protection](https://www.pitch.law/solutions/effective-online-brand-protection), and the agreements that come with funding rounds and with the tax regimes we advise on. For the legal background, see the [map of commercial contracts](https://www.pitch.law/academy/commercial-contracts-overview), [licensing agreements](https://www.pitch.law/academy/licensing-agreements) and [master services agreements and SOWs](https://www.pitch.law/academy/master-services-agreements-sow). ## In short - Drafts built for your matter, from a brief or a guided set-up - Incoming documents analysed in a secure, on-premise environment - Letters, DPIAs and other documents kept up to date as the matter moves - Party details pulled from profiles, including company-register data - Available inside Microsoft Word and in the client portal ## Related solutions - [Solutions](https://www.pitch.law/solutions/commercial-contracts-transactions) ### [Commercial Contracts & Transactions](https://www.pitch.law/solutions/commercial-contracts-transactions) [Supply, distribution, services, SaaS and procurement contracts, and the deals around them, drafted and reviewed with the IP, data and tax angles in view.](https://www.pitch.law/solutions/commercial-contracts-transactions) - [Solutions](https://www.pitch.law/solutions/trademark-licensing) ### [Trademark Licensing](https://www.pitch.law/solutions/trademark-licensing) [Licence your brand to a partner, franchisee or distributor and keep control of quality, territory and the mark itself.](https://www.pitch.law/solutions/trademark-licensing) - [Solutions](https://www.pitch.law/solutions/patent-technology-licensing) ### [Patent and Technology Licensing](https://www.pitch.law/solutions/patent-technology-licensing) [Licence or acquire patents, know-how and software on terms that protect your edge, your income and your competition-law position.](https://www.pitch.law/solutions/patent-technology-licensing) - [Solutions](https://www.pitch.law/solutions/data-processing-agreements) ### [Data Processing Agreements](https://www.pitch.law/solutions/data-processing-agreements) [Article 28 GDPR agreements drafted, reviewed and negotiated for controllers and processors, including sub-processors and international transfers.](https://www.pitch.law/solutions/data-processing-agreements) - [Solutions](https://www.pitch.law/solutions/data-and-database-rights-protection) ### [Data and Database Rights Protection](https://www.pitch.law/solutions/data-and-database-rights-protection) [How to protect the data and databases you build, through database rights, trade secrets, copyright and the contracts that hold them together.](https://www.pitch.law/solutions/data-and-database-rights-protection) - [Solutions](https://www.pitch.law/solutions/data-licensing-sharing) ### [Data Licensing and Data Sharing](https://www.pitch.law/solutions/data-licensing-sharing) [Licence or share data with a clear scope, settled ownership of derived data, privacy safeguards and terms that protect its value.](https://www.pitch.law/solutions/data-licensing-sharing) - [Solutions](https://www.pitch.law/solutions/effective-online-brand-protection) ### [Brand Monitoring & Online Enforcement](https://www.pitch.law/solutions/effective-online-brand-protection) [We find counterfeit listings, impersonation and lookalike domains across marketplaces, social media and the web, and act on them through the right route.](https://www.pitch.law/solutions/effective-online-brand-protection) - [Solutions](https://www.pitch.law/solutions/innovation-income-deduction) ### [Belgian Innovation Income Deduction](https://www.pitch.law/solutions/innovation-income-deduction) [Belgian companies can deduct 85% of net income from qualifying IP, which brings the effective rate on that income down to about 3.75%. We establish whether you qualify and build the file.](https://www.pitch.law/solutions/innovation-income-deduction) - [Solutions](https://www.pitch.law/solutions/exemption-from-the-professional-withholding-tax-for-knowledge-staff) ### [Belgian Withholding Tax Exemption for R\&D Staff](https://www.pitch.law/solutions/exemption-from-the-professional-withholding-tax-for-knowledge-staff) [In Belgium, employers running qualifying R\&D can keep up to 80% of the professional withholding tax on their researchers' pay. We handle the registration, the file and the follow-up.](https://www.pitch.law/solutions/exemption-from-the-professional-withholding-tax-for-knowledge-staff) - [Solutions](https://www.pitch.law/solutions/copyright-tax-regime) ### [Belgian Copyright Tax Regime](https://www.pitch.law/solutions/copyright-tax-regime) [In Belgium, fees for the transfer or licence of copyright can be taxed as movable income at 15%. Since the 2023 reform the conditions are strict, so we test them and document the arrangement properly.](https://www.pitch.law/solutions/copyright-tax-regime) - [Solutions](https://www.pitch.law/solutions/funding) ### [Funding](https://www.pitch.law/solutions/funding) [Raising capital means getting the company, its IP and its documents ready for investors, then negotiating the deal. We prepare you for the round and carry the legal work through to closing.](https://www.pitch.law/solutions/funding) - [Solutions](https://www.pitch.law/solutions/incorporation) ### [Incorporate a Company in Belgium](https://www.pitch.law/solutions/incorporation) [Setting up a Belgian company means choosing the right form, a sound financial plan, articles and a shareholders' agreement, and making sure the company owns the IP behind the business. We prepare everything and work with your notary.](https://www.pitch.law/solutions/incorporation) - [Solutions](https://www.pitch.law/solutions/management-agreement) ### [Management Agreement](https://www.pitch.law/solutions/management-agreement) [A director or manager who works through a management company or as a self-employed person needs an agreement that holds up as a mandate and not as employment. We draft it around the law that applies, the company's IP and a clean exit.](https://www.pitch.law/solutions/management-agreement) - [Solutions](https://www.pitch.law/solutions/shareholders-agreement) ### [Shareholders' Agreement](https://www.pitch.law/solutions/shareholders-agreement) [A shareholders' agreement sets out how the owners run the company, who may sell to whom and what happens when they disagree. We draft it with the articles of association, and make sure the IP stays in the company.](https://www.pitch.law/solutions/shareholders-agreement) ## Background reading - [Academy](https://www.pitch.law/academy/commercial-contracts-overview) ### [Commercial Contracts: a Map](https://www.pitch.law/academy/commercial-contracts-overview) [The main families of commercial contract, the EU and national rules that frame them, and where risk and value tend to sit.](https://www.pitch.law/academy/commercial-contracts-overview) - [Academy](https://www.pitch.law/academy/master-services-agreements-sow) ### [Master Services Agreements and SOWs](https://www.pitch.law/academy/master-services-agreements-sow) [How a master services agreement and statements of work split the legal terms from the project detail, and how EU and national rules shape the key clauses.](https://www.pitch.law/academy/master-services-agreements-sow) - [Academy](https://www.pitch.law/academy/licensing-agreements) ### [Licensing Agreements](https://www.pitch.law/academy/licensing-agreements) [How to structure an IP licence: scope, royalties, improvements, quality control, termination, and the EU rules that frame it.](https://www.pitch.law/academy/licensing-agreements) - [Academy](https://www.pitch.law/academy/trademark-transfer-licensing-recordals) ### [Transferring and Licensing a Trademark](https://www.pitch.law/academy/trademark-transfer-licensing-recordals) [How assignments and licences of EU and Benelux trademarks work, why they should be recorded, and how customs recordals fit in.](https://www.pitch.law/academy/trademark-transfer-licensing-recordals) - [Academy](https://www.pitch.law/academy/ai-clauses-in-vendor-contracts) ### [AI Clauses in Vendor Contracts](https://www.pitch.law/academy/ai-clauses-in-vendor-contracts) [Which clauses to expect and negotiate when you buy or supply AI: AI Act allocation, data use, output ownership, IP indemnity, liability and change control.](https://www.pitch.law/academy/ai-clauses-in-vendor-contracts) - [Academy](https://www.pitch.law/academy/ai-intellectual-property-training-data-copyright-disclosure) ### [AI and Intellectual Property: Training Data, Copyright and Disclosure](https://www.pitch.law/academy/ai-intellectual-property-training-data-copyright-disclosure) [How EU copyright law and the AI Act treat training data, rights holders' opt-outs, training summaries, and the protection of AI-generated output and inventions.](https://www.pitch.law/academy/ai-intellectual-property-training-data-copyright-disclosure) - [Academy](https://www.pitch.law/academy/auteursrechten-en-advocaten-het-hof-van-cassatie-zet-de-puntjes-op-de-i) ### [Copyright and Lawyers: Belgium's Court of Cassation](https://www.pitch.law/academy/auteursrechten-en-advocaten-het-hof-van-cassatie-zet-de-puntjes-op-de-i) [Belgium's Court of Cassation held that the rules of the legal profession do not rule out copyright in a lawyer's writing, and what this means for ownership, engagement letters and tax.](https://www.pitch.law/academy/auteursrechten-en-advocaten-het-hof-van-cassatie-zet-de-puntjes-op-de-i) - [Academy](https://www.pitch.law/academy/data-retention-policies-how-long-should-you-keep-personal-data) ### [How Long May You Keep Personal Data?](https://www.pitch.law/academy/data-retention-policies-how-long-should-you-keep-personal-data) [The storage limitation principle in Article 5(1)(e) GDPR, how to set retention periods and how to delete in practice.](https://www.pitch.law/academy/data-retention-policies-how-long-should-you-keep-personal-data) - [Academy](https://www.pitch.law/academy/database-rights-and-trade-secrets) ### [Database Rights and Trade Secrets](https://www.pitch.law/academy/database-rights-and-trade-secrets) [How the EU database right, copyright and trade secret law protect data and databases, what each requires, and where contracts must fill the gaps.](https://www.pitch.law/academy/database-rights-and-trade-secrets) - [Academy](https://www.pitch.law/academy/eu-data-act) ### [The EU Data Act](https://www.pitch.law/academy/eu-data-act) [What Regulation (EU) 2023/2854 requires of makers and users of connected products, data holders, cloud providers and anyone who contracts about data, and when each part applies.](https://www.pitch.law/academy/eu-data-act) - [Academy](https://www.pitch.law/academy/gdpr-records-of-processing-activities-ropa-what-you-need-to-know) ### [Records of Processing Activities (RoPA)](https://www.pitch.law/academy/gdpr-records-of-processing-activities-ropa-what-you-need-to-know) [What Article 30 GDPR requires you to record, who must keep a register, and how to keep it useful.](https://www.pitch.law/academy/gdpr-records-of-processing-activities-ropa-what-you-need-to-know) - [Academy](https://www.pitch.law/academy/hidden-intellectual-property-audit) ### [Finding the IP You Already Have](https://www.pitch.law/academy/hidden-intellectual-property-audit) [Most companies own more intellectual property than they have registered. This article explains which rights arise without registration, how an IP audit finds them, and why ownership matters.](https://www.pitch.law/academy/hidden-intellectual-property-audit) - [Academy](https://www.pitch.law/academy/how-to-value-ip-portfolio) ### [How to Value an IP Portfolio](https://www.pitch.law/academy/how-to-value-ip-portfolio) [Why and when an IP portfolio is valued, the three standard valuation approaches, and the legal facts that decide whether a right is worth what its owner thinks.](https://www.pitch.law/academy/how-to-value-ip-portfolio) - [Academy](https://www.pitch.law/academy/international-data-transfers-post-schrems-ii) ### [International Data Transfers](https://www.pitch.law/academy/international-data-transfers-post-schrems-ii) [How Chapter V GDPR works after Schrems II: adequacy decisions, the EU-US Data Privacy Framework, standard contractual clauses and the assessment that goes with them.](https://www.pitch.law/academy/international-data-transfers-post-schrems-ii) - [Academy](https://www.pitch.law/academy/ip-grants-tax-incentives-belgium) ### [Grants and Tax Incentives for IP in Belgium](https://www.pitch.law/academy/ip-grants-tax-incentives-belgium) [An overview of the Belgian instruments that lower the cost of creating IP and the tax on the income it earns, and the documents you need before you can claim them.](https://www.pitch.law/academy/ip-grants-tax-incentives-belgium) - [Academy](https://www.pitch.law/academy/manufacturing-supply-agreements) ### [Manufacturing and Supply Agreements](https://www.pitch.law/academy/manufacturing-supply-agreements) [What a manufacturing or supply agreement must settle: specifications, quality, liability, exclusivity and, above all, who owns the tooling, know-how and improvements.](https://www.pitch.law/academy/manufacturing-supply-agreements) - [Academy](https://www.pitch.law/academy/protecting-software-intellectual-property) ### [Can I Protect My Software?](https://www.pitch.law/academy/protecting-software-intellectual-property) [Software is protected by copyright, sometimes by patent, and by trade secret law. This article explains what each protects, who owns the code, and how the rights combine.](https://www.pitch.law/academy/protecting-software-intellectual-property) - [Academy](https://www.pitch.law/academy/rfi-rfp-procurement) ### [Running an RFI or RFP](https://www.pitch.law/academy/rfi-rfp-procurement) [How to run a request for information or proposal so that confidentiality, IP and your contract terms are protected before you choose a vendor.](https://www.pitch.law/academy/rfi-rfp-procurement) - [Academy](https://www.pitch.law/academy/saas-agreements) ### [SaaS Agreements](https://www.pitch.law/academy/saas-agreements) [Subscriptions, service levels, data ownership, liability and exit in SaaS contracts, with the GDPR, the Data Act and national contract rules.](https://www.pitch.law/academy/saas-agreements) - [Academy](https://www.pitch.law/academy/startup-funding-rounds) ### [Funding Rounds: Term Sheets and Investment Agreements](https://www.pitch.law/academy/startup-funding-rounds) [How an equity round for a company in the EU works, the term sheet, what each clause does, the investment and shareholders' agreements, and what investors check first.](https://www.pitch.law/academy/startup-funding-rounds) - [Academy](https://www.pitch.law/academy/technology-transfer-agreements) ### [Technology Transfer Agreements](https://www.pitch.law/academy/technology-transfer-agreements) [How to move patents, know-how or software to a partner without losing control, and the EU competition rules that apply to the deal.](https://www.pitch.law/academy/technology-transfer-agreements) - [Academy](https://www.pitch.law/academy/the-new-belgian-tax-regime-for-copyrights) ### [The Belgian Tax Regime for Copyrights](https://www.pitch.law/academy/the-new-belgian-tax-regime-for-copyrights) [How copyright fees are taxed at 15% as movable income in Belgium, what the 2023 reform changed, and what to document so that the arrangement stands up.](https://www.pitch.law/academy/the-new-belgian-tax-regime-for-copyrights) ## More in Contracts & transactions - ### [Contract Review](https://www.pitch.law/technologies/clause-library-risk-review) [Send us the contract the other side drafted and we check it clause by clause against our playbook, with a risk ranking an attorney has verified.](https://www.pitch.law/technologies/clause-library-risk-review) - ### [Contract Management: Rights and Obligations](https://www.pitch.law/technologies/contract-obligations) [Once a contract is final, we pull out each party's duties and rights with the clause they come from, have a person confirm them, and follow them with reminders.](https://www.pitch.law/technologies/contract-obligations) - ### [Data Room and Due Diligence](https://www.pitch.law/technologies/data-room) [One controlled environment for M\&A due diligence, RFI and RFP processes, one-off reviews and recurring scans, with lawyers checking what comes out.](https://www.pitch.law/technologies/data-room) ## Let’s talk Tell us what you’re working on. We’ll get the right person on it and reply within one business day. The first chat is free. [Schedule a meeting](https://www.pitch.law/schedule)