--- title: "Client Portal | Pitch" description: "A secure place where you follow your matters, instruct us on deadlines, work on registers with us and see your IP portfolio, in the same environment as our…" url: https://www.pitch.law/technologies/client-portal --- [pitch](https://www.pitch.law/) [Technology](https://www.pitch.law/technologies) [Portfolio & client portal](https://www.pitch.law/technology-categories/our-approach-towards-legaltech) # Client Portal A secure place where you follow your matters, instruct us on deadlines, work on registers with us and see your IP portfolio, in the same environment as our work. - By By Bart Lieben, Attorney-at-Law - Published 26 February 2026 ## What it does Most of what clients ask a law firm is simple: where does my matter stand, what's the next deadline, which document is current, and what do you need from me? The client portal answers all of that in one place. It's also where we do several services together with you: reviewing a register, completing an impact assessment, deciding on a renewal. It sits in the same environment as the technology described elsewhere on this site, so what you see is what our lawyers work with. Every computed deadline, notice or opinion shown to you has been checked and signed off by an attorney. Confidential content is redacted on our own hardware before any cloud AI sees it; if that check cannot run, nothing goes out. Our platform is hosted in the EU. Some functions below, such as the IP portfolio and brand monitoring detections, are also available through our IPRHQ service. ## Functions ### Access and permissions Login is secure, with optional two-factor authentication. Permissions are set per user, so your finance contact sees invoices, your DPO sees the privacy registers and your IP manager sees the portfolio, without the rest. ### Matters, messages and documents Follow your matters, message us on each one, and see the documents we've shared. Proposals arrive in the portal, where you can accept or decline them, and invoices are there too. ### Registers and impact assessments For data protection and other compliance work, you edit register entries and data protection impact assessments with us in the portal. You can follow the AI Act page for your organisation too. Your attorney or DPO reviews and approves entries. Data subject requests are logged in the portal as well, as described in our [guide to data subject access requests](https://www.pitch.law/academy/data-subject-access-requests-dsars-practical-guide). ### IP portfolio and deadlines Your trademarks, designs, domain names and patents show up on a map, a rights chart or a list, with the renewal timeline and cost estimates. When a deadline or renewal comes up, you tell us what to do through the portal: renew, abandon, oppose or extend. See [managing your IP deadlines](https://www.pitch.law/academy/managing-your-ip-deadlines) and [IP lifecycle management](https://www.pitch.law/academy/ip-lifecycle-management) for the rules behind it. Watch hits and brand monitoring detections land here too, and you tell us whether to oppose, investigate or dismiss. ### Cost estimates When we've prepared a cost estimate, you see it in the portal, split into official fees, professional fees and disbursements, before you decide. ### Preparing your own documents Where the firm has prepared a set-up for you, you prepare the document in the portal with guided required fields. The result comes to us for review. ### Onboarding New clients complete onboarding and KYC checks in the portal, which keeps identity and company information in one record. ### Read-only assistant Ask a read-only assistant questions about your own data in the portal, such as which trademarks expire this year. It doesn't change anything and it doesn't give legal advice. ### Reports and digests Periodic digests and client reports appear in the portal. ### A matter from start to finish A Ghent software company becomes a client and completes onboarding and KYC in the portal. Its finance contact accepts our proposal and later views invoices. The DPO edits the register of processing activities and completes a DPIA with our attorney, who reviews and approves each entry. When a trademark renewal approaches, the IP manager sees it on the timeline with the cost estimate and tells us to renew. A brand-monitoring detection appears in the portal, and the company asks us to investigate. At year end, the digest sums up what changed. At every step, the attorney checks dates and content before they reach the client. ## What you receive - Access for your team, with the permissions you choose. - A current overview of your matters, documents, invoices and proposals. - Shared registers and assessments that you and your attorney complete together. - Your IP portfolio, deadlines and cost estimates, with a way to instruct us. - Digests and reports at agreed intervals. ## Where it is used The portal is the working surface for [IP portfolio management](https://www.pitch.law/solutions/ip-portfolio-intelligence) and for [DPO as a service](https://www.pitch.law/solutions/dpo-as-a-service). In tax and funding work, it holds the time records, diplomas and project documents behind the [withholding tax exemption for R\&D staff](https://www.pitch.law/solutions/exemption-from-the-professional-withholding-tax-for-knowledge-staff) and the file for [R\&D grants and subsidies](https://www.pitch.law/solutions/r-d-funding), as explained in our overview of [grants and tax incentives for IP](https://www.pitch.law/academy/ip-grants-tax-incentives-belgium). ## In short - Follow each matter and message us on it - Accept or decline proposals and view invoices - Edit registers and DPIAs together with your attorney - Instruct us on renewals and deadlines through the portal - Secure login with optional two-factor authentication and per-user permissions ## Related solutions - [Solutions](https://www.pitch.law/solutions/ip-portfolio-intelligence) ### [IP Portfolio Management](https://www.pitch.law/solutions/ip-portfolio-intelligence) [We keep your trademarks, designs, domain names and patents in one overview, follow every deadline and prepare each renewal decision with a cost estimate.](https://www.pitch.law/solutions/ip-portfolio-intelligence) - [Solutions](https://www.pitch.law/solutions/dpo-as-a-service) ### [DPO as a Service](https://www.pitch.law/solutions/dpo-as-a-service) [An external Data Protection Officer who advises, monitors and documents your GDPR compliance, with a register, calendar and portal behind the advice.](https://www.pitch.law/solutions/dpo-as-a-service) - [Solutions](https://www.pitch.law/solutions/exemption-from-the-professional-withholding-tax-for-knowledge-staff) ### [Belgian Withholding Tax Exemption for R\&D Staff](https://www.pitch.law/solutions/exemption-from-the-professional-withholding-tax-for-knowledge-staff) [In Belgium, employers running qualifying R\&D can keep up to 80% of the professional withholding tax on their researchers' pay. We handle the registration, the file and the follow-up.](https://www.pitch.law/solutions/exemption-from-the-professional-withholding-tax-for-knowledge-staff) - [Solutions](https://www.pitch.law/solutions/r-d-funding) ### [R\&D Grants and Subsidies](https://www.pitch.law/solutions/r-d-funding) [Grants can fund a real share of an R\&D project, but only a well-built application gets there. We match the project to EU programmes such as Horizon Europe, or to national and regional schemes, and manage the file.](https://www.pitch.law/solutions/r-d-funding) ## Background reading - [Academy](https://www.pitch.law/academy/ip-lifecycle-management) ### [IP Lifecycle Management](https://www.pitch.law/academy/ip-lifecycle-management) [Every intellectual property right has a life: it is created, protected, maintained, used and eventually ends. This article describes those stages, their legal terms and the decisions each one calls for.](https://www.pitch.law/academy/ip-lifecycle-management) - [Academy](https://www.pitch.law/academy/managing-your-ip-deadlines) ### [Managing Your IP Deadlines](https://www.pitch.law/academy/managing-your-ip-deadlines) [Which time limits matter in trademark, design and patent matters, which of them can be extended, what happens when one is missed, and how a reliable deadline process is built.](https://www.pitch.law/academy/managing-your-ip-deadlines) - [Academy](https://www.pitch.law/academy/data-subject-access-requests-dsars-practical-guide) ### [Data Subject Access Requests](https://www.pitch.law/academy/data-subject-access-requests-dsars-practical-guide) [How the right of access works under Article 15 GDPR, how to handle the deadline, what you may refuse and what a good response contains.](https://www.pitch.law/academy/data-subject-access-requests-dsars-practical-guide) - [Academy](https://www.pitch.law/academy/ip-grants-tax-incentives-belgium) ### [Grants and Tax Incentives for IP in Belgium](https://www.pitch.law/academy/ip-grants-tax-incentives-belgium) [An overview of the Belgian instruments that lower the cost of creating IP and the tax on the income it earns, and the documents you need before you can claim them.](https://www.pitch.law/academy/ip-grants-tax-incentives-belgium) - [Academy](https://www.pitch.law/academy/cookie-compliance-and-consent-management) ### [Cookies and Consent](https://www.pitch.law/academy/cookie-compliance-and-consent-management) [When a cookie banner is required, what valid consent looks like and how the ePrivacy rules and the GDPR work together.](https://www.pitch.law/academy/cookie-compliance-and-consent-management) - [Academy](https://www.pitch.law/academy/renewal-management-for-ip-portfolios) ### [Renewal Management for IP Portfolios](https://www.pitch.law/academy/renewal-management-for-ip-portfolios) [How renewals of trademarks, designs and patents work, what the grace periods are, how to decide which rights to keep, and the invoice scams to avoid.](https://www.pitch.law/academy/renewal-management-for-ip-portfolios) - [Academy](https://www.pitch.law/academy/website-technology-audits-and-gdpr) ### [Website Technology Audits and the GDPR](https://www.pitch.law/academy/website-technology-audits-and-gdpr) [What a website technology audit examines, why privacy notices and actual data flows drift apart, and which legal duties it checks.](https://www.pitch.law/academy/website-technology-audits-and-gdpr) ## More in Portfolio & client portal - ### [IP Cost Estimator](https://www.pitch.law/technologies/ip-cost-estimator) [Multi-jurisdiction cost estimates for trademarks, designs and patents, split into official fees, professional fees and disbursements, with scenarios compared side by side.](https://www.pitch.law/technologies/ip-cost-estimator) - ### [IP Portfolio, Renewals and Deadlines](https://www.pitch.law/technologies/portfolio-renewals) [Your trademarks, designs, domain names and patents in one view, with deadlines docketed, renewals batched and every computed date confirmed by a person.](https://www.pitch.law/technologies/portfolio-renewals) ## Let’s talk Tell us what you’re working on. We’ll get the right person on it and reply within one business day. The first chat is free. [Schedule a meeting](https://www.pitch.law/schedule)